How To Apply 2018

WHO CAN APPLY

 

Student Eligibility

Applicants must be currently enrolled in Kandidatdelen at a Danish medical school (University of Copenhagen, Aarhus University, University of Southern Denmark, Aalborg University). Please check with your institutions for further requirements.  Students must commit to conducting 10 months of continuous, full-time clinical research in the San Francisco Bay Area. Preference will be given to applicants who are on time with their medical study and have an established relationship with a qualified Danish mentor. The fellowship is not intended to delay student graduation from medical school.

 The fellowship term begins August, 2018. Students must obtain and maintain an appropriate visa with validation of eligibility to work in the United States no later than July 15, 2018. The Fellowship Program provides assistance with visa application. Eligible proposals involve human research projects in the areas of clinical trials, epidemiology, health economics, health services, or translational research.  

Application Process

  • FInd a Danish mentor and an area of research
  • Work with the Danish mentor to find a mentor at UCSF or Stanford (please contact the Program Director if your Danish mentor does not have contacts at the participating institutions)
  • Define your project with your mentors and write a Letter of Intent
  • Upon invitation, prepare a full application and a two-minute video pitch
  • Prepare for interviewing (may require multiple interviews and re-interviews)

 

Timelines for the Application

The following dates are strictly tentative and subject to change. Please check this website for updates.

Autumn 2017 Informational meetings held at Danish universities    
December 11, 2017 Letter of Intent Due. Letters reviewed and scored by full advisory board by March 3, 2018    
December 15, 2017 Invitation to submit Full Application    
February 9, 2018 Full Application and Two-minute Video Pitch due. Applications and video pitches reviewed program management.    
March 16, 2018 Full advisory board conference call to decide on fellows    
March 21, 2018 Fellow invitations are sent out    

 

The Letter of Intent should include:

 

Research Plan (1 page)

The research plan should not exceed one page and contain the following elements:

  • Background and significance
  • Methods
  • Aim and study hypothesis

 

Description of the student’s mentor team consisting of a Danish and a Bay Area mentor and, if possible, a description of their collaboration record (1 page)

  • The mentor team should be described with an emphasis on ongoing or previous collaborations or, if mentor team has not previously collaborated, a description of how the mentors plan to collaborate.

 

CVs for medical student and mentors (2 pages)

  • Up to two pages per person including information about current funding and mentoring experience.

 

Timeline

  • The timeline should demonstrate the feasibility of getting the proposed project completed during the 10-month fellowship.

 

The full application should include

  • Student’s personal video pitch (not to exceed 3.5 minutes)
  • Research plan (2-3 pages)
  • Student and mentors curriculum vitae (no page limit)
  • One letter of reference for the student
  • Mentors’ endorsement and training plan (best if a joint letter)
  • A timeline for the project
  • Copy of grades from current institution (does not need to be an official transcript)
  • email of support of Student’s application from current institution

 

Specifics for Full Application

 

Personal Statement Video Pitch

  • Tell us about yourself, your background and your future and why the fellowship is right for you.
  • Your chance to be creative.  Tell us about you and your project and why we should select you.  Use your mentors to show you can collaborate.

Research Plan

The research plan should not exceed three pages and contain the following elements:

  • Project overview
  • Background and significance
  • Aim and study hypothesis
  • Methods and analysis plan
  • Preliminary data
  • Timeline

 

CVs for medical student and mentors

  • CVs for the student and mentor including information about current funding and mentoring experience (best if each is ~2 pages)

 

Letter of reference (one only)

  • Letter from one employers/mentors with whom you have worked closely. 

 

Mentor endorsement and training plan (joint)

  • Letter signed by both mentors supporting your application and their plan for your fellowship. Existing working relationship and/or planned collaboration should be described.  The statement should include commitment from both mentors that they will be available at their institution during the 10-month fellowship period.

 

Timeline

  • The timeline should demonstrate that the student has time to be fully trained in relevant procedures and that necessary approval can be in place prior to the fellowship start date and the feasibility of getting the proposed project completed during the 10-month fellowship

 

 

Mentors

 

Danish Mentor

The applicant is responsible for selecting a research mentor and for making arrangements to work with that person as a mentor. Neither the Fellowship Program nor the Lundbeck Foundation will make these arrangements for the applicant. The designated mentor must be the faculty member who will directly supervise the proposed research. A mentor may have no more than one Lundbeck Fellow at a time. An applicant may have a co-mentor if their research plan crosses areas of expertise. Selection of a mentor is a key step in the application process and a particularly important element in evaluation of the application by the review panel.

 

US Mentor

The Danish mentor is responsible for selecting their US/Bay Area co-mentor at UCSF or Stanford and for making arrangements to work with that person as a mentor. The Fellowship Program will assist the applicant and their Danish mentor in identifying suitable candidate mentors in the US, and will facilitate communications, but will not make the arrangements. The designated mentor must be the faculty member who will directly supervise the proposed research. A US mentor may have no more than one Lundbeck Fellow at a time.

 

Research Project

The research project should be suitable for completion in the ten-month research training period. It is extremely important that the project provides a rigorous, high- quality, intellectually challenging training experience doing hypothesis-driven research. The project should pose substantive and testable questions about basic biological processes, disease mechanisms, diagnosis, or treatment suitable for publication in a peer-reviewed journal with the student as the first author.Successful applications should include a back-up ‘secondary-analysis’ study protocol that builds on an already collected dataset. This allows the Fellow to begin research data analysis in the beginning of the Fellowship period. Extensive discussion between the applicant and the proposed mentors is expected in order to develop a detailed proposal for an appropriate research project, with significant participation by the applicant. Applicants should allow sufficient time to develop the research plan fully. The ideal application research project sufficiently developed to be quickly approved by the relevant institutional boards after the fellowship has been awarded, thereby allowing the Fellow to start the study immediately after arrival at the host institution (‘hit the ground running’).

 

 Evaluation and Award

Fellowships are awarded on the basis of the applicant’s ability and promise for a research career as a physician-scientist, the quality of the proposed research project and of the mentoring team. The feasibility of the project will be assessed based on the timeline.  The applicant’s ability and promise are assessed through the personal statement, the proposed research plan, and letters of reference. The quality of mentoring team is evaluated through the research plan and the information provided in the mentors’ endorsement, including the mentors’ curriculum vitae, a list of current funding, a list of trainees, and a joint individualized training plan for the applicant.  Special attention will be paid to standing collaborations and potential for long-term future collaboration between the groups.

 The applications will be reviewed by all members of Program Management, and the Advisory Board. The final decision on Fellows will be made at a conference with participation of all members of Program Management, and the Advisory Board.